Virtual data rooms have become a vital tool in M&A deals, IPO releases and fundraising by startups. They are also used to conduct due diligence. They aid in ensuring regulatory compliance and make document sharing faster and more secure. Selecting the right VDR service requires thorough research and evaluation. Review platforms for software like Capterra and Trustpilot are a good place to start, but it is also crucial to look through third-party reviews of friends and colleagues.

The best virtual data room comes with features that simplify and streamline operations for all employees. This includes a re-usable interface with a custom logo, a single login across all projects and a structure for files that is easy to navigate across all devices. You should look for VDRs that come with 8 levels of document rights and specific permissions.

It is also important to consider the customer service offered by every provider of virtual data rooms. You should look for a support team who is available 24/7 and offers various channels for contact, including live chat and phone. It’s also beneficial to find out whether they’re able translate their support into your own language. The best virtual data room service will also offer seamless integration with storage platforms, and offer a 30-day free trial. This lets you try the software prior to making a decision about the suitability of it for a particular project.